[{"data":1,"prerenderedAt":1272},["ShallowReactive",2],{"docs-\u002Fdocs\u002Fhow-to-create-classes":3,"all-docs-list":150},{"id":4,"title":5,"body":6,"description":142,"extension":143,"meta":144,"navigation":116,"path":146,"seo":147,"stem":148,"__hash__":149},"content\u002Fdocs\u002Fhow-to-create-classes.md","How To Create a Class",{"type":7,"value":8,"toc":134},"minimark",[9,13,17,20,25,28,54,56,60,63,98,100,104,107,117,119,123],[10,11,5],"h1",{"id":12},"how-to-create-a-class",[14,15,16],"p",{},"Creating classes allows you to organize your students into specific academic cohorts, enabling streamlined fee management, attendance tracking, and administrative operations. Follow these steps to set up a new class in the system.",[18,19],"hr",{},[21,22,24],"h2",{"id":23},"_1-navigate-to-class-management","1. Navigate to Class Management",[14,26,27],{},"Access the class setup area within your administrative menu:",[29,30,31,40,47],"ul",{},[32,33,34,35,39],"li",{},"Log in to your ",[36,37,38],"strong",{},"CAIMS"," administration portal.",[32,41,42,43,46],{},"On the main menu sidebar, locate and click on ",[36,44,45],{},"Classes",".",[32,48,49,50,53],{},"Click the ",[36,51,52],{},"Add Class"," button to launch the class configuration form.",[18,55],{},[21,57,59],{"id":58},"_2-configure-class-details","2. Configure Class Details",[14,61,62],{},"Fill in the required information to define your class structure:",[29,64,65,83,89,95],{},[32,66,67,70,71,75,76,75,79,82],{},[36,68,69],{},"Class Name:"," Enter a clear identifier for the class (e.g., ",[72,73,74],"em",{},"Form 1 Blue",", ",[72,77,78],{},"Grade 5A",[72,80,81],{},"Lower Sixth Science",").",[32,84,85,88],{},[36,86,87],{},"Academic Level\u002FGrade:"," Assign the corresponding grade or form level from the dropdown list.",[32,90,91,94],{},[36,92,93],{},"Capacity \u002F Stream:"," (Optional) Set the maximum number of students allowed or designate specific stream tags if applicable.",[32,96,97],{},"Save your entries to establish the new class in your system directory.",[18,99],{},[21,101,103],{"id":102},"_3-video-tutorial","3. Video Tutorial",[14,105,106],{},"Watch this step-by-step video guide on how to create school classes on the CAIMS School Management System:",[108,109],"iframe",{"className":110,"src":112,"title":113,"frameBorder":114,"allow":115,"allowFullScreen":116},[111],"aspect-video","https:\u002F\u002Fwww.youtube.com\u002Fembed\u002FvTDSt-t1Wb8","How To Create School Classes on Caims School Management System","0","accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share",true,[18,118],{},[21,120,122],{"id":121},"_4-live-interactive-demo","4. Live Interactive Demo",[29,124,125],{},[32,126,127],{},[128,129,133],"a",{"href":130,"rel":131},"https:\u002F\u002Fdemo-for-secondary.caims.co.zw\u002F",[132],"nofollow","Test Class Creation Workflows in Demo Portal",{"title":135,"searchDepth":136,"depth":136,"links":137},"",2,[138,139,140,141],{"id":23,"depth":136,"text":24},{"id":58,"depth":136,"text":59},{"id":102,"depth":136,"text":103},{"id":121,"depth":136,"text":122},"Set up and manage academic classes to group students and streamline administrative workflows.","md",{"category":45,"order":145},10,"\u002Fdocs\u002Fhow-to-create-classes",{"title":5,"description":142},"docs\u002Fhow-to-create-classes","wZmmqacfDdV6kiaO7gALAGzYkwcJesuuAghq7l1wGyA",[151,259,353,516,669,845,970,1053,1141,1247],{"id":152,"title":153,"body":154,"description":251,"extension":143,"meta":252,"navigation":116,"path":255,"seo":256,"stem":257,"__hash__":258},"content\u002Fdocs\u002Faccounts-and-audits.md","Financial Accounts, Cash Books & Audits",{"type":7,"value":155,"toc":245},[156,159,162,164,168,188,190,194,213,215,219,222,233,235,237],[10,157,153],{"id":158},"financial-accounts-cash-books-audits",[14,160,161],{},"CAIMS empowers bursars and school heads with transparent, real-time accounting and audit compliance.",[18,163],{},[21,165,167],{"id":166},"_1-multi-account-ledgers-cash-books","1. Multi-Account Ledgers & Cash Books",[29,169,170,176,182],{},[32,171,172,175],{},[36,173,174],{},"Main Cash Book",": Real-time USD and ZWG cash in hand and daily cash receipts.",[32,177,178,181],{},[36,179,180],{},"Bank Books",": Track distinct accounts for Tuition FCA Nostro, School Development Association (SDA) Levies, Building Funds, and Petty Cash.",[32,183,184,187],{},[36,185,186],{},"Expenditure Tracking",": Record supplier invoices, fuel payments, utility bills, and teacher allowances with categorized expense heads.",[18,189],{},[21,191,193],{"id":192},"_2-automated-trial-balance-financial-statements","2. Automated Trial Balance & Financial Statements",[29,195,196,210],{},[32,197,198,199,75,202,205,206,209],{},"Generate instant ",[36,200,201],{},"Trial Balances",[36,203,204],{},"Income & Expenditure Statements",", and ",[36,207,208],{},"Balance Sheets"," at the close of every month and term.",[32,211,212],{},"Eliminates end-of-term manual bookkeeping stress and reconciliation bottlenecks.",[18,214],{},[21,216,218],{"id":217},"_3-tamper-proof-audit-trail-anti-fraud","3. Tamper-Proof Audit Trail (Anti-Fraud)",[14,220,221],{},"In strict accordance with educational audit regulations:",[29,223,224,227,230],{},[32,225,226],{},"Every receipt created, edited, or cancelled logs the exact user ID, IP address, timestamp, and modification reason.",[32,228,229],{},"Prevents unauthorized balance adjustments, double billing, or cashier discrepancies.",[32,231,232],{},"Export clean, auditor-ready Excel reports for Ministry and School Board oversight.",[18,234],{},[21,236,122],{"id":121},[29,238,239],{},[32,240,241],{},[128,242,244],{"href":130,"rel":243},[132],"Launch Bursary & Accounting Demo",{"title":135,"searchDepth":136,"depth":136,"links":246},[247,248,249,250],{"id":166,"depth":136,"text":167},{"id":192,"depth":136,"text":193},{"id":217,"depth":136,"text":218},{"id":121,"depth":136,"text":122},"Maintain balanced school accounts, cash books, trial balances, and tamper-proof financial audit trails.",{"category":253,"order":254},"Finance",7,"\u002Fdocs\u002Faccounts-and-audits",{"title":153,"description":251},"docs\u002Faccounts-and-audits","AVMKFnqQSIMtOHHwjsyPqRF-6DnbtbVcYxX7L587BUA",{"id":260,"title":261,"body":262,"description":345,"extension":143,"meta":346,"navigation":116,"path":349,"seo":350,"stem":351,"__hash__":352},"content\u002Fdocs\u002Fdata-security-and-backups.md","Data Security, Encryption & Cloud Backups",{"type":7,"value":263,"toc":339},[264,267,270,272,276,287,295,297,301,309,311,315,326,328,332],[10,265,261],{"id":266},"data-security-encryption-cloud-backups",[14,268,269],{},"Ensuring the highest standard of data integrity, confidentiality, and disaster resilience for your school.",[18,271],{},[21,273,275],{"id":274},"_1-compliance-with-zimbabwean-legislation","1. Compliance with Zimbabwean Legislation",[14,277,278,279,286],{},"CAIMS is engineered to comply fully with the ",[36,280,281,282],{},"Cyber and Data Protection Act ",[283,284,285],"span",{},"Chapter 12:07"," of Zimbabwe:",[29,288,289,292],{},[32,290,291],{},"Student and financial data is stored securely and never sold or shared with commercial advertising brokers.",[32,293,294],{},"School institutions retain 100% intellectual property and legal ownership over their data.",[18,296],{},[21,298,300],{"id":299},"_2-ssltls-encryption-access-control","2. SSL\u002FTLS Encryption & Access Control",[29,302,303,306],{},[32,304,305],{},"All network traffic between your devices and CAIMS servers is protected via enterprise-grade SSL\u002FTLS 256-bit encryption.",[32,307,308],{},"Role-based permissions ensure strict internal access barriers—teachers cannot view confidential bursary ledger balances, and cashiers cannot modify examination grades.",[18,310],{},[21,312,314],{"id":313},"_3-automated-14-day-rolling-backups","3. Automated 14-Day Rolling Backups",[29,316,317,320,323],{},[32,318,319],{},"Automated snapshots of your school database are captured daily and stored in secure, geographically redundant cloud storage.",[32,321,322],{},"Rolling 14-day retention cycle protects against accidental deletions or operator errors.",[32,324,325],{},"Schools can export full offline CSV\u002FExcel archives at any time.",[18,327],{},[21,329,331],{"id":330},"_4-contact-security-team","4. Contact Security Team",[14,333,334,335,46],{},"If your school requires a formal Data Processing Agreement (DPA) or custom security audit documentation, contact our compliance team at ",[128,336,338],{"href":337},"mailto:support@caims.co.zw","support@caims.co.zw",{"title":135,"searchDepth":136,"depth":136,"links":340},[341,342,343,344],{"id":274,"depth":136,"text":275},{"id":299,"depth":136,"text":300},{"id":313,"depth":136,"text":314},{"id":330,"depth":136,"text":331},"Understand CAIMS compliance with Zimbabwe's Cyber & Data Protection Act, rolling backups, and security policies.",{"category":347,"order":348},"Security",8,"\u002Fdocs\u002Fdata-security-and-backups",{"title":261,"description":345},"docs\u002Fdata-security-and-backups","Gi-CT43DubQvWFBif27JDteBx5U6mIuNmvXzVXyyPUc",{"id":354,"title":355,"body":356,"description":510,"extension":143,"meta":511,"navigation":116,"path":512,"seo":513,"stem":514,"__hash__":515},"content\u002Fdocs\u002Ffees-and-receipting.md","Fees Management & Thermal Receipting",{"type":7,"value":357,"toc":500},[358,361,364,366,370,373,399,401,405,408,434,436,440,443,448,451,471,475,478,480,482,485],[10,359,355],{"id":360},"fees-management-thermal-receipting",[14,362,363],{},"CAIMS provides a purpose-built bursary engine designed for Zimbabwe's multi-currency environment.",[18,365],{},[21,367,369],{"id":368},"_1-dual-currency-support-usd-zwg","1. Dual-Currency Support (USD & ZWG)",[14,371,372],{},"Zimbabwean schools routinely transact across multiple currencies and payment gateways. CAIMS lets you record payments accurately with automatic conversion tracking:",[29,374,375,381,387,393],{},[32,376,377,380],{},[36,378,379],{},"USD Cash",": Physical US Dollar banknotes.",[32,382,383,386],{},[36,384,385],{},"USD Nostro",": Domestic FCA Nostro bank transfers and swipe cards.",[32,388,389,392],{},[36,390,391],{},"ZWG \u002F ZiG",": Local currency bank transfers, POS swipes, and Ecocash\u002FOneMoney payments.",[32,394,395,398],{},[36,396,397],{},"Direct Bank Deposits",": Attach transaction reference codes and bank slip image attachments.",[18,400],{},[21,402,404],{"id":403},"_2-invoicing-billing-rules","2. Invoicing & Billing Rules",[14,406,407],{},"Invoices can be generated automatically at the beginning of each school term based on:",[29,409,410,416,422,428],{},[32,411,412,415],{},[36,413,414],{},"Class Level",": Differentiated fees for ECD, Primary, O-Level, and A-Level.",[32,417,418,421],{},[36,419,420],{},"Day Scholar vs Boarder",": Separate boarding fees, laundry, and meals.",[32,423,424,427],{},[36,425,426],{},"Optional Services",": School bus transport zones, practical subject levies, computer fees, and sports uniforms.",[32,429,430,433],{},[36,431,432],{},"Sibling & Staff Discounts",": Automatic percentage or flat discounts applied to eligible pupils.",[18,435],{},[21,437,439],{"id":438},"_3-printing-optimized-receipts","3. Printing Optimized Receipts",[14,441,442],{},"CAIMS supports instant receipt generation:",[444,445,447],"h3",{"id":446},"a-thermal-pos-receipts-58mm-80mm","A. Thermal POS Receipts (58mm \u002F 80mm)",[14,449,450],{},"Save huge amounts on paper and ink costs! Connect any standard USB or Bluetooth thermal receipt printer. The generated receipt includes:",[29,452,453,456,459,462,465,468],{},[32,454,455],{},"Official School Crest & Name",[32,457,458],{},"Serialized Unique Receipt Number",[32,460,461],{},"Student Name, Reg Number & Class",[32,463,464],{},"Breakdown of Amount Paid & Currency",[32,466,467],{},"Updated Remaining Balance \u002F Arrears",[32,469,470],{},"Cashier Signature Line & Verification QR\u002FBarcode",[444,472,474],{"id":473},"b-full-page-pdf-statements","B. Full-Page PDF Statements",[14,476,477],{},"Generate formal statements for parent tax claims, embassies, or employer education allowances with one click.",[18,479],{},[21,481,122],{"id":121},[14,483,484],{},"Test fee receipting in our live sandbox:",[29,486,487,493],{},[32,488,489],{},[128,490,492],{"href":130,"rel":491},[132],"Launch High School Bursar Demo",[32,494,495],{},[128,496,499],{"href":497,"rel":498},"https:\u002F\u002Fdemo-for-primary.caims.co.zw\u002F",[132],"Launch Primary School Bursar Demo",{"title":135,"searchDepth":136,"depth":136,"links":501},[502,503,504,509],{"id":368,"depth":136,"text":369},{"id":403,"depth":136,"text":404},{"id":438,"depth":136,"text":439,"children":505},[506,508],{"id":446,"depth":507,"text":447},3,{"id":473,"depth":507,"text":474},{"id":121,"depth":136,"text":122},"Master multi-currency fee tracking in USD and ZWG, POS thermal printer integration, and parent statements.",{"category":253,"order":507},"\u002Fdocs\u002Ffees-and-receipting",{"title":355,"description":510},"docs\u002Ffees-and-receipting","-j6LgzMisfiICvJ9bXDPfgmBscQ5oM0TaAwcHppTmDs",{"id":517,"title":518,"body":519,"description":662,"extension":143,"meta":663,"navigation":116,"path":665,"seo":666,"stem":667,"__hash__":668},"content\u002Fdocs\u002Fgetting-started.md","Getting Started with CAIMS",{"type":7,"value":520,"toc":653},[521,524,527,529,533,540,544,570,572,576,587,590,617,619,623,626,635,639],[10,522,518],{"id":523},"getting-started-with-caims",[14,525,526],{},"This guide covers the initial onboarding process for school administrators, headmasters, bursars, and ICT coordinators.",[18,528],{},[21,530,532],{"id":531},"_1-system-requirements","1. System Requirements",[14,534,535,536,539],{},"CAIMS is a 100% cloud-hosted platform. There is ",[36,537,538],{},"no need"," for local database servers or expensive server maintenance.",[444,541,543],{"id":542},"recommended-environment","Recommended Environment:",[29,545,546,552,558,564],{},[32,547,548,551],{},[36,549,550],{},"Browsers",": Modern Google Chrome, Mozilla Firefox, Microsoft Edge, or Apple Safari.",[32,553,554,557],{},[36,555,556],{},"Hardware",": Standard desktop, laptop, tablet, or smartphone.",[32,559,560,563],{},[36,561,562],{},"Internet",": 3G\u002F4G\u002F5G mobile data, Fiber, or Starlink connection.",[32,565,566,569],{},[36,567,568],{},"Receipt Printers (Optional)",": 58mm or 80mm USB \u002F Network POS Thermal Printers, or standard A4 deskjet\u002Flaser printers.",[18,571],{},[21,573,575],{"id":574},"_2-portal-access-roles","2. Portal Access & Roles",[14,577,578,579,583,584,82],{},"Each school is allocated a dedicated secure URL (e.g., ",[580,581,582],"code",{},"https:\u002F\u002Fyourschool.caims.co.zw"," or a custom domain like ",[580,585,586],{},"https:\u002F\u002Fportal.yourschool.co.zw",[14,588,589],{},"CAIMS provides four primary user access tiers:",[591,592,593,599,605,611],"ol",{},[32,594,595,598],{},[36,596,597],{},"School Head \u002F Principal",": Full administrative visibility, school-wide statistical reports, final approval on report cards and financial statements.",[32,600,601,604],{},[36,602,603],{},"Bursar \u002F Accounts Clerk",": Fee invoicing, multi-currency receipt generation, bank reconciliation, student fee ledgers, and cash books.",[32,606,607,610],{},[36,608,609],{},"Class \u002F Subject Teacher",": Attendance recording, exam mark entry, teacher remarks, and subject-specific analytics.",[32,612,613,616],{},[36,614,615],{},"Super Administrator",": System setup, term dates configuration, subject curriculum mapping, and staff account management.",[18,618],{},[21,620,622],{"id":621},"_3-initial-setup-checklist","3. Initial Setup Checklist",[14,624,625],{},"Follow these 4 simple steps during your 48-hour onboarding window:",[627,628,633],"pre",{"className":629,"code":631,"language":632},[630],"language-text","Step 1: Define Academic Terms (Term 1, Term 2, Term 3) & Academic Year\nStep 2: Setup Classes & Streams (e.g., Form 1 East, Form 1 West, Grade 4 Blue)\nStep 3: Bulk Import Student Records from Excel or CSV template\nStep 4: Configure School Fees Structure (Tuition, Levy, Transport, Boarding)\n","text",[580,634,631],{"__ignoreMap":135},[444,636,638],{"id":637},"need-help-with-excel-import","Need Help with Excel Import?",[14,640,641,642,645,646,649,650,652],{},"Send your existing pupil registers in ",[580,643,644],{},".xlsx"," or ",[580,647,648],{},".csv"," format to our support team at ",[128,651,338],{"href":337},". We sanitize and import your data free of charge during onboarding.",{"title":135,"searchDepth":136,"depth":136,"links":654},[655,658,659],{"id":531,"depth":136,"text":532,"children":656},[657],{"id":542,"depth":507,"text":543},{"id":574,"depth":136,"text":575},{"id":621,"depth":136,"text":622,"children":660},[661],{"id":637,"depth":507,"text":638},"Learn how to access your school portal, set up user permissions, and import student lists.",{"category":664,"order":136},"Basics","\u002Fdocs\u002Fgetting-started",{"title":518,"description":662},"docs\u002Fgetting-started","k_CFwDkYtKZJDGDT1qzGJ_skbL6XTppopiYpMdnMb68",{"id":670,"title":671,"body":672,"description":837,"extension":143,"meta":838,"navigation":116,"path":841,"seo":842,"stem":843,"__hash__":844},"content\u002Fdocs\u002Fgrades-and-report-cards.md","Grades, Exam Marks & Report Cards",{"type":7,"value":673,"toc":828},[674,677,680,682,686,689,693,710,714,758,760,764,787,789,793,796,807,809,811,814],[10,675,671],{"id":676},"grades-exam-marks-report-cards",[14,678,679],{},"Say goodbye to handwritten report cards and manual mathematical errors. CAIMS automates mark collation and creates polished report booklets.",[18,681],{},[21,683,685],{"id":684},"_1-grading-scale-configurations","1. Grading Scale Configurations",[14,687,688],{},"CAIMS natively supports all primary curricula in Zimbabwe:",[444,690,692],{"id":691},"zimsec-primary-grading-units-19","ZIMSEC Primary Grading (Units 1–9)",[29,694,695,698,701,704,707],{},[32,696,697],{},"Unit 1: 85% – 100% (Distinction)",[32,699,700],{},"Unit 2: 70% – 84% (Merit)",[32,702,703],{},"Unit 3 to 6: Credit",[32,705,706],{},"Unit 7 to 8: Pass",[32,708,709],{},"Unit 9: Ungraded",[444,711,713],{"id":712},"zimsec-cambridge-secondary-grading-symbols-au","ZIMSEC & Cambridge Secondary Grading (Symbols A*–U)",[29,715,716,722,728,734,740,746,752],{},[32,717,718,721],{},[36,719,720],{},"A*"," (90–100%)",[32,723,724,727],{},[36,725,726],{},"A"," (80–89%)",[32,729,730,733],{},[36,731,732],{},"B"," (70–79%)",[32,735,736,739],{},[36,737,738],{},"C"," (60–69% - Credit)",[32,741,742,745],{},[36,743,744],{},"D"," (50–59%)",[32,747,748,751],{},[36,749,750],{},"E"," (40–49%)",[32,753,754,757],{},[36,755,756],{},"U"," (0–39% - Ungraded)",[18,759],{},[21,761,763],{"id":762},"_2-mark-entry-workflow-for-teachers","2. Mark Entry Workflow for Teachers",[591,765,766,769,778,781,784],{},[32,767,768],{},"Teachers log into their portal from any device (phone, laptop, tablet).",[32,770,771,772,645,775,82],{},"Select their Assigned Subject & Class (e.g., ",[72,773,774],{},"Form 3 Science",[72,776,777],{},"Grade 6 Mathematics",[32,779,780],{},"Enter Mid-Term Marks, Continuous Assessment (CALA \u002F Heritage Studies), and End-of-Term Final Exam Marks.",[32,782,783],{},"Add custom remarks or choose from a bank of pre-approved headmaster\u002Fteacher comments.",[32,785,786],{},"Save marks instantly. CAIMS automatically computes class average, highest score, pupil position, and overall grade point aggregates.",[18,788],{},[21,790,792],{"id":791},"_3-printing-batch-report-cards","3. Printing Batch Report Cards",[14,794,795],{},"Once marks are reviewed and locked by the School Head:",[29,797,798,801,804],{},[32,799,800],{},"Generate individual PDF reports or compile the entire class into a single printable batch file.",[32,802,803],{},"Watermarked with school insignia and official headmaster signature stamp.",[32,805,806],{},"Optional digital delivery to parents via WhatsApp and email.",[18,808],{},[21,810,122],{"id":121},[14,812,813],{},"Experience report card compilation in our live sandbox:",[29,815,816,822],{},[32,817,818],{},[128,819,821],{"href":130,"rel":820},[132],"Launch Secondary School Academic Demo",[32,823,824],{},[128,825,827],{"href":497,"rel":826},[132],"Launch Primary School Academic Demo",{"title":135,"searchDepth":136,"depth":136,"links":829},[830,834,835,836],{"id":684,"depth":136,"text":685,"children":831},[832,833],{"id":691,"depth":507,"text":692},{"id":712,"depth":507,"text":713},{"id":762,"depth":136,"text":763},{"id":791,"depth":136,"text":792},{"id":121,"depth":136,"text":122},"Configure ZIMSEC Units, Cambridge International symbols, continuous assessments, and automated termly report cards.",{"category":839,"order":840},"Academics",4,"\u002Fdocs\u002Fgrades-and-report-cards",{"title":671,"description":837},"docs\u002Fgrades-and-report-cards","zESGioWzSrNyPbJIVrErJpZvi5lGvcz-Go-q6oKbbwc",{"id":846,"title":847,"body":848,"description":963,"extension":143,"meta":964,"navigation":116,"path":966,"seo":967,"stem":968,"__hash__":969},"content\u002Fdocs\u002Fhow-to-bill-class.md","How To Bill Students in a Class",{"type":7,"value":849,"toc":957},[850,853,856,858,862,865,886,888,892,895,922,924,928,931,945,947,949],[10,851,847],{"id":852},"how-to-bill-students-in-a-class",[14,854,855],{},"Setting up class fees and applying billing across student cohorts is a quick two-part process. By defining your school terms and assigning fee structures, the system automatically bills all active students in target classes while ensuring future enrollees are billed seamlessly upon joining.",[18,857],{},[21,859,861],{"id":860},"_1-configure-school-terms","1. Configure School Terms",[14,863,864],{},"Before creating or applying fee structures, ensure your term schedules are up to date in the system:",[29,866,867,874,880],{},[32,868,869,870,873],{},"Navigate to ",[36,871,872],{},"School Terms"," in your administration panel.",[32,875,876,877,46],{},"Ensure your term history includes the active term as well as at least one ",[36,878,879],{},"previous term",[32,881,882,885],{},[36,883,884],{},"Why this matters:"," Selecting a previous term when setting up current fees establishes the effective start date, enabling the system to apply charges to active students as balance due from the start of the current period.",[18,887],{},[21,889,891],{"id":890},"_2-set-up-class-fees-apply-billing","2. Set Up Class Fees & Apply Billing",[14,893,894],{},"Once your terms are in place, you can define and assign fee amounts across target classes:",[29,896,897,906,913,919],{},[32,898,869,899,902,903,46],{},[36,900,901],{},"Manage Fees"," and click ",[36,904,905],{},"Add Fee",[32,907,908,909,912],{},"Enter the required billing details (for example, ",[580,910,911],{},"$250 USD",") and select the target class or classes.",[32,914,915,916,918],{},"Under the term selection menu, choose the school term after which this fee becomes effective. Select the ",[36,917,879],{}," if you wish to apply this fee immediately to current students for the active academic term.",[32,920,921],{},"Save your changes to initiate automated fee assignment.",[18,923],{},[21,925,927],{"id":926},"_3-automatic-billing-assignment","3. Automatic Billing Assignment",[14,929,930],{},"Saving a class fee structure automatically applies the charges across two key student groups:",[29,932,933,939],{},[32,934,935,938],{},[36,936,937],{},"Active Class Cohorts:"," Every student currently enrolled in the assigned class(es) will instantly be billed the configured fee amount as due from the designated term.",[32,940,941,944],{},[36,942,943],{},"Future Enrolments:"," Any new student registered into these classes going forward will automatically have this fee applied to their account during the onboarding process.",[18,946],{},[21,948,122],{"id":121},[29,950,951],{},[32,952,953],{},[128,954,956],{"href":130,"rel":955},[132],"Test Billing Workflows in Demo Portal",{"title":135,"searchDepth":136,"depth":136,"links":958},[959,960,961,962],{"id":860,"depth":136,"text":861},{"id":890,"depth":136,"text":891},{"id":926,"depth":136,"text":927},{"id":121,"depth":136,"text":122},"Configure class fees and automatically bill all existing and newly enrolled students.",{"category":965,"order":254},"Billing","\u002Fdocs\u002Fhow-to-bill-class",{"title":847,"description":963},"docs\u002Fhow-to-bill-class","BcEywnQxYgY5bu1trlQ6CrWxFXKkCBm0icYPh-8J4OU",{"id":4,"title":5,"body":971,"description":142,"extension":143,"meta":1051,"navigation":116,"path":146,"seo":1052,"stem":148,"__hash__":149},{"type":7,"value":972,"toc":1045},[973,975,977,979,981,983,997,999,1001,1003,1025,1027,1029,1031,1034,1036,1038],[10,974,5],{"id":12},[14,976,16],{},[18,978],{},[21,980,24],{"id":23},[14,982,27],{},[29,984,985,989,993],{},[32,986,34,987,39],{},[36,988,38],{},[32,990,42,991,46],{},[36,992,45],{},[32,994,49,995,53],{},[36,996,52],{},[18,998],{},[21,1000,59],{"id":58},[14,1002,62],{},[29,1004,1005,1015,1019,1023],{},[32,1006,1007,70,1009,75,1011,75,1013,82],{},[36,1008,69],{},[72,1010,74],{},[72,1012,78],{},[72,1014,81],{},[32,1016,1017,88],{},[36,1018,87],{},[32,1020,1021,94],{},[36,1022,93],{},[32,1024,97],{},[18,1026],{},[21,1028,103],{"id":102},[14,1030,106],{},[108,1032],{"className":1033,"src":112,"title":113,"frameBorder":114,"allow":115,"allowFullScreen":116},[111],[18,1035],{},[21,1037,122],{"id":121},[29,1039,1040],{},[32,1041,1042],{},[128,1043,133],{"href":130,"rel":1044},[132],{"title":135,"searchDepth":136,"depth":136,"links":1046},[1047,1048,1049,1050],{"id":23,"depth":136,"text":24},{"id":58,"depth":136,"text":59},{"id":102,"depth":136,"text":103},{"id":121,"depth":136,"text":122},{"category":45,"order":145},{"title":5,"description":142},{"id":1054,"title":1055,"body":1056,"description":1133,"extension":143,"meta":1134,"navigation":116,"path":1137,"seo":1138,"stem":1139,"__hash__":1140},"content\u002Fdocs\u002Fparent-communication.md","Parent Communication via WhatsApp & SMS",{"type":7,"value":1057,"toc":1127},[1058,1061,1064,1066,1070,1073,1084,1086,1090,1101,1103,1107,1115,1117,1119],[10,1059,1055],{"id":1060},"parent-communication-via-whatsapp-sms",[14,1062,1063],{},"Keep parents informed, engaged, and prompt on fee payments through automated mobile messaging channels.",[18,1065],{},[21,1067,1069],{"id":1068},"_1-automated-payment-notifications","1. Automated Payment Notifications",[14,1071,1072],{},"The moment a bursar issues a receipt or logs a bank deposit:",[29,1074,1075,1078,1081],{},[32,1076,1077],{},"An instant SMS or WhatsApp confirmation is dispatched to the registered guardian's cell number.",[32,1079,1080],{},"The notification contains the payment amount, updated outstanding balance, and official receipt reference code.",[32,1082,1083],{},"Drastically reduces dispute calls to the bursary.",[18,1085],{},[21,1087,1089],{"id":1088},"_2-term-fee-reminders","2. Term Fee Reminders",[29,1091,1092,1095,1098],{},[32,1093,1094],{},"Send targeted fee reminders to parents with outstanding balances 2 weeks before school opening.",[32,1096,1097],{},"Filter by class, stream, or overdue balance thresholds.",[32,1099,1100],{},"Include bank account details and Ecocash merchant codes directly in the message text.",[18,1102],{},[21,1104,1106],{"id":1105},"_3-school-circulars-emergency-alerts","3. School Circulars & Emergency Alerts",[29,1108,1109,1112],{},[32,1110,1111],{},"Broadcast general school news, sports day schedules, parent-teacher meeting notices, or sudden weather closures.",[32,1113,1114],{},"Zero need for parents to download any heavy third-party mobile apps—messages land directly in standard WhatsApp and SMS inbox.",[18,1116],{},[21,1118,122],{"id":121},[29,1120,1121],{},[32,1122,1123],{},[128,1124,1126],{"href":130,"rel":1125},[132],"Test Notification Workflows in Demo Portal",{"title":135,"searchDepth":136,"depth":136,"links":1128},[1129,1130,1131,1132],{"id":1068,"depth":136,"text":1069},{"id":1088,"depth":136,"text":1089},{"id":1105,"depth":136,"text":1106},{"id":121,"depth":136,"text":122},"Send automated payment notifications, exam results, emergency notices, and term circulars directly to parents.",{"category":1135,"order":1136},"Communication",6,"\u002Fdocs\u002Fparent-communication",{"title":1055,"description":1133},"docs\u002Fparent-communication","IpCGhLmyFzTSKhevFke0S1uecU-1MX5Ni1BXCpNQr7w",{"id":1142,"title":1143,"body":1144,"description":1239,"extension":143,"meta":1240,"navigation":116,"path":1243,"seo":1244,"stem":1245,"__hash__":1246},"content\u002Fdocs\u002Fstudent-records.md","Student, Staff & Class Records",{"type":7,"value":1145,"toc":1233},[1146,1149,1152,1154,1158,1161,1187,1189,1193,1204,1206,1210,1221,1223,1225],[10,1147,1143],{"id":1148},"student-staff-class-records",[14,1150,1151],{},"CAIMS maintains a single source of truth for all pupil and personnel records across your school.",[18,1153],{},[21,1155,1157],{"id":1156},"_1-pupil-admissions-profiles","1. Pupil Admissions & Profiles",[14,1159,1160],{},"Store comprehensive student profiles in accordance with national education guidelines:",[29,1162,1163,1169,1175,1181],{},[32,1164,1165,1168],{},[36,1166,1167],{},"Bio Data",": Full names, National ID \u002F Birth Entry number, Date of Birth, Gender.",[32,1170,1171,1174],{},[36,1172,1173],{},"Guardian Details",": Primary and secondary guardian names, cell numbers for WhatsApp alerts, home address.",[32,1176,1177,1180],{},[36,1178,1179],{},"Medical & Special Needs",": Blood group, allergies, chronic conditions, and emergency instructions.",[32,1182,1183,1186],{},[36,1184,1185],{},"Academic History",": Previous school attended, Grade 7 results \u002F ZIMSEC Candidate numbers.",[18,1188],{},[21,1190,1192],{"id":1191},"_2-daily-attendance-class-rolls","2. Daily Attendance & Class Rolls",[29,1194,1195,1198,1201],{},[32,1196,1197],{},"Teachers take attendance in under 60 seconds directly from their smartphones or laptops.",[32,1199,1200],{},"Automated daily summary provided to the Headmaster (Present, Absent, Excused, Sick).",[32,1202,1203],{},"Track attendance correlations against student academic performance and exam eligibility.",[18,1205],{},[21,1207,1209],{"id":1208},"_3-staff-subject-allocations","3. Staff & Subject Allocations",[29,1211,1212,1215,1218],{},[32,1213,1214],{},"Assign class teachers (form masters) and subject teachers with specific class streams.",[32,1216,1217],{},"Control staff access permissions so teachers only access students in their registered classes.",[32,1219,1220],{},"Maintain staff contact details, qualifications, and teaching schedules.",[18,1222],{},[21,1224,122],{"id":121},[29,1226,1227],{},[32,1228,1229],{},[128,1230,1232],{"href":130,"rel":1231},[132],"Explore Student Directory in Demo Portal",{"title":135,"searchDepth":136,"depth":136,"links":1234},[1235,1236,1237,1238],{"id":1156,"depth":136,"text":1157},{"id":1191,"depth":136,"text":1192},{"id":1208,"depth":136,"text":1209},{"id":121,"depth":136,"text":122},"Centralized admissions, daily roll calls, subject allocations, and emergency contact registers.",{"category":1241,"order":1242},"Administration",5,"\u002Fdocs\u002Fstudent-records",{"title":1143,"description":1239},"docs\u002Fstudent-records","OABTt9unzLnGV91ISiQgLZgUJq5ZLAXZnxeH_TJQR0k",{"id":1248,"title":1249,"body":1250,"description":1266,"extension":143,"meta":1267,"navigation":116,"path":1268,"seo":1269,"stem":1270,"__hash__":1271},"content\u002Findex.md","CAIMS User Guide & Documentation",{"type":7,"value":1251,"toc":1264},[1252,1256],[10,1253,1255],{"id":1254},"welcome-to-caims-documentation","Welcome to CAIMS Documentation",[14,1257,1258,1259,1263],{},"Please visit our ",[128,1260,1262],{"href":1261},"\u002Fdocs","Documentation Center"," for full operational guides, feature walkthroughs, and live interactive demos.",{"title":135,"searchDepth":136,"depth":136,"links":1265},[],"Comprehensive user documentation, tutorials, and setup guides for CAIMS School Management System.",{},"\u002F",{"title":1249,"description":1266},"index","RLXg5QsaPIyYotaAR9kPQOK0z0bT1YHF2s2WGAAxpIw",1793879570869]